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Logs.

What is a log?

A log is a simple form, used to capture information about something that happened on the job site, along with pictures. When logs are created, they can automatically notify people in channels. Standard log categories include:

  • COVID-19 Pre-Screening
  • Delivery
  • Injury Report
  • Inspection
  • Manpower
  • Note
  • Observation
  • Order Request
  • Progress
  • Receipt
  • RFI
  • Safety Violation
  • Sign In
  • Sign Out
  • Subcontractor Work
  • Toolbox Talk

Logs are specific to a project. When you create a new project, all the log categories are created by default. However after you create your project, you can use "Activity Logs Settings" and the "Configure" link for a log to disable certain logs, or make them publicly accessible as web forms for texting users.

Screen Shot 2020-10-07 at 1.53.02 PM

Configuring a log

You can click on the "Configure" link to view the settings for a log. You can disable logs that are not applicable for your project by unchecking "Enable log".

You can also make a log accessible to anyone with a link. This can be helpful if you have foremen or superintendents that interact with FieldChat through text messaging, and need to be able to submit logs (such as daily manpower) without installing the app. FieldChat also provides a QR code that can be added to your job site signage, so that people can quickly link to a form.

Configure log with qr code

Reminders & Submission Tracking

You can set-up reminders to automatically notify team members that a log needs to be submitted.

Daily Reminders

You can set up a daily reminder to your subcontractors to submit an activity log such as a daily Manpower report. The people in the list will receive a reminder at the specified cut-off time if they have not already submitted the report. An hour later a second reminder will be sent to those people who still have not submitted. 

Configure log reminders

Weekly Reminders

You can set up a weekly reminder to your subcontractors to submit an activity log such as a weekly Toolbox Talk. The people in the list will receive a reminder at the specified cutoff time and cutoff if they have not already submitted the report. An hour later a second reminder will be sent to those people who still have not submitted. 

Submission Tracking

If you turn on log notifications in one or more channels (see "Log Notifications" section below), then every time a user submits a log, everyone in the channel will be alerted. If reminders are turned on, then a summary of who submitted and did not submit will be sent as a notification two hours after the cut-off time.

Activity log submission tracking report

Creating a log in the FieldChat app

To create a log, click on "New Log" and select the log category you would like to use. You may take pictures in the mobile app, or attach pictures and files in the web app to submit along with the log.

Example delivery log

Creating a log using a web link

If a log is enabled for access via the web link, anyone who has the link will be able to submit new logs in a web form without needing to install the FieldChat app. They will need to have their phone number registered in FieldChat as a texting user. An example is below.

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Log Notifications

To notify everyone in a particular channel when a log is created in your project, you may edit the channel and choose the log categories to notify people about. 

Log notifications

When a new log is created of the specified categories, a message from the Notifier Bot will be sent in the channel to let everyone know. You can click on the blue button and view the log.

Log notification from bot

Searching for logs

You can search for logs by date and/or log category. By default, the most recently submitted logs are shown, grouped by log category. If you change the criteria to date range, then the logs are filtered based on the log date.

Log filter

 

Need more help?

The best way to get help is to simply send us a message in the FieldChat Help channel. We monitor your help channel and will get back to you as soon as possible. You can also reach us by phone or email.